How to issue a purchase order — corporate merch in Portugal
A clean PO unlocks production within 24 h: the field-by-field guide we walk every new buyer in Portugal through, so the AT-certified invoice with ATCUD + QR three-way-matches your AP system the first time.
Step 1 — Required header fields
PO number, PO date, buyer name, NIF, RCBE reference, registered address, ship-to address(es), buyer billing email for the AT-certified PDF, requested delivery date, currency (EUR), Incoterms (typically DAP buyer site or EXW Lisboa), payment terms.
Step 2 — Line items in detail
Each line: our quote reference, item description (e.g. "GOTS organic cotton t-shirt, 180 gsm, 1-colour screen print left chest"), SKU code, quantity, unit price excl. IVA, line total excl. IVA, applicable IVA rate (23% mainland, 22% Madeira, 16% Açores, 0% reverse-charge EU), line discount. Setup and strike-off as separate lines.
Step 3 — IVA logic on the PO
Portugal mainland: IVA 23%. Madeira: 22%. Açores: 16%. EU B2B with valid VIES NIF: autoliquidação — invoice issued without IVA with note "IVA — autoliquidação". Non-EU: invoice without IVA, EUR.1 origin certificate for customs.
Step 4 — AT-certified invoice delivery
All B2B invoices in Portugal must be issued by AT-certified software with an ATCUD code and QR code, communicated in real time to Portal das Finanças. We send the PDF by email and you also see it appear in your Portal das Finanças "Faturas" tab. Save our NIF in your supplier master for reuse.
Step 5 — Payment terms and milestones
Default: 50% advance on PO confirmation, 50% on dispatch. Recurring clients with credit line: Net 30. Enterprise with credit insurance: Net 60. Mora comercial per Lei 62/2013 ≈ ECB rate +8% plus 40€ recovery fee, very rarely activated.
Step 6 — Confirmation and three-way match
We sign and counter-stamp the PO within 4 working hours, returning an acknowledgement and revised quote-attached. Production starts after artwork sign-off. On dispatch the AT-certified invoice references your PO number so your AP system three-way-matches PO ↔ goods receipt ↔ invoice automatically.
FAQ — issuing POs for Portugal
Verbal POs?
For top-up reorders from existing master agreements yes, with express email confirmation. New SKUs always need a written PO.
PO in English?
Yes — bilingual EN/PT POs are fine; AT-certified invoice goes out in Portuguese as required by tax law but with English mirror columns on the description.
Amending a PO?
Send PO revision (PO-001-R1) referencing the original. If production has started we quote any cost impact; if not, no impact for content changes.
Framework agreement?
Yes — master agreement with call-off POs is common for enterprise. We set unit-price lookups by SKU; you call off monthly.
Multi-entity billing?
Yes — one PO can split to multiple billing entities via separate AT-certified invoices, each with its own NIF.